JOB DESCRIPTION :
Job Summary:
Supervises and coordinates all activities of Floor/Public Area Executives, Experience Specialists, Management Trainees, Room/Public Area/Linen and Uniform Room Attendants, Upholster, Florist, Gardeners, Carpet Crew and Contractual Team Members. Adheres to brand standards and ensures compliance. Is responsible for quality guest experience and
employee engagement. Provides support to the Assistant Executive Housekeeper in all housekeeping related functions as well as aspects such as training, coaching, counseling, mentoring, appraisals, effective inter-departmental liaison and wastage reduction. Maintains a pleasant demeanor within and outside the department.
Duties & Responsibilities: Is well versed with company and hotel information.
Assists the Assistant Executive Housekeeper in running all aspects of the department smoothly including manpower management, preparation of budgets, finalizing contracts, inter departmental liaison, recruitment, vendor management and purchasing functions.
Appraises the Assistant Executive Housekeeper with all information/concerns pertaining to hotel, department, guest, employees or vendors.
Understands, implements and trains all employees with standard operating procedures and ensures compliance.
Understands employee positions well enough to perform duties in employees' absence.
Ensures quality guest experience, minimal guest complaints and effective recording of feedback.
In the event of a complaint, ensures immediate corrective action, updation of guest profile and communication to all other departments for effective guest experience.
Records all guest reviews and suggests measures to increase positive feedback and minimize complaints.
Maintains liaison between all areas of housekeeping.
Ensures all areas/team members of the department have requisite aids, tools, supplies and equipment to carry out operations smoothly and effectively.
Investigates concerns pertaining to housekeeping related functions and takes corrective action.
Maintains clear and effective communication with all departments of the hotel especially front office and engineering.
Coordinates with front-office for all daily/weekly/monthly procedures and activities.
Coordinates with engineering for all daily/weekly/monthly maintenance activities and schedules.
Schedules daily/weekly/monthly/spring cleaning and maintenance activities for the department and ensures compliance.
Practices effective inventory management and ensures minimal wastage/dead or non-moving stock.
Records all housekeeping related reports, forms and formats for referencing.
Carries out KRA’s effectively.
Plans the monthly duty roster considering occupancy/functions/leaves/offs/requests and forwards it to the Assistant Executive Housekeeper for approval.
Ensures all hotel areas like guest rooms, public areas, stores etc are properly secured and effective key control procedures are followed by employees.
Rewards, recognizes and takes disciplinary action against employees in consultation with the Executive Housekeeper as deemed necessary.
Suggests and assists in implementing procedures to enhance departmental productivity and employee ownership.
Coordinates with vendors to ensure smooth functioning of services.
Is well versed and knowledgeable of brand, fire and evacuation procedures and health and safety requirements in the workplace. Ensures associates are aware of their duty of care as determined by legislation and that they maintain complete familiarity.
Is well versed and knowledgeable of brand, fire and evacuation procedures and health and safety requirements in the workplace. Ensures associates are aware of their duty of care as determined by legislation and that they maintain complete familiarity.
Ensures compliance with all relevant workplace health and safety standards and related hotel and brand policies and procedures.
Performs any other duties/responsibilities assigned by the management.
Daily Work Procedures:
Reports 15 minutes earlier than the scheduled time of briefing/debriefing/meetings.
Is well groomed at all times of the day.
Collects and signs-in/out for keys and mobile.
Reads, signs and updates the log book.
Prints room status report with guest name and remarks, VIP Arrival and In-House reports to ascertain the priority of cleaning guest rooms.
Collects function prospectus or any other related information to ascertain priority of cleaning of public areas.
Conducts briefing in the absence of the Assistant Executive Housekeeper.
Assigns and communicates areas and duties to team members.
Inspects all VIP and Long Stay Arrival rooms daily for cleanliness and maintenance standards compliance. Checks VIP and Long Stay In-House guest rooms every day for cleanliness and maintenance standards compliance.
Ensures all guest remarks are communicated and adhered to.
Meets at-least five guests every day to ascertain quality guest experience, takes corrective action if necessary and appraises the Assistant Executive Housekeeper with details. Records it for future reference.
Ensures daily procedures like recording lost and found are planned, recorded and carried out smoothly.
Obtains the function prospectus for food and beverage functions 24 hours in advance.
Ensures communication of requirement of all other departments to concerned areas such as flower room, laundry, public area team.
Ensures that all areas are set up at-least an hour before the function.
Ensure manpower is available and areas are quickly turned around smoothly when necessary.
(Primary skills /knowledge & related requisites)
Has an ability and inclination to align with the vision and culture of the organization.
Displays commitment and zeal towards the organization in words and action.
Has an ability to lead, inspire and develop self and colleagues.
Is innovative, technologically sound, intuitive and empathetic towards both guests and employees.
SUMMARY:
It is not the intention of this Job description to limit the scope or responsibilities of the above-mentioned, but to highlight the most important aspects of your position. It is essential that all associates are committed to their jobs and the success of the enterprise, and maintain a willingness to accept total flexibility of jobs and duties throughout the hotel.
